Guide
What a virtual mailbox does not do for your books
Scanning mail is not bookkeeping, and a street address is not a completed obligation.
A PDF is not a posted bill
A scanned invoice still needs a person to match it to a purchase, a vendor, and an entity.
Duplicate scans are common. The same invoice number can arrive twice because someone forwarded a copy.
The mailbox provider is not your system of record
Providers differ on how long they keep paper, how fast they scan, and which address a bank will accept.
Keep the business decision in a workspace your team controls, and keep the provider as the source of the file.